Unified media search

Goal: find any photo or video across all your galleries and collections using a single search bar, with live typeahead results as you type.

Prerequisites

  • Any company user can use search — no admin role required.
  • You need at least one gallery or collection with uploaded content to get results.

Using the search bar

  1. Click the search input in the topbar on any page. It's on the left side, next to the page title.
  2. Type a query — a live dropdown appears after a short delay showing up to 8 matching results, each with a thumbnail, title, which gallery or collection it belongs to, and which client it's assigned to.
  3. Click a result to go directly to that photo or video.
  4. Press Enter or click See all results to open the full search results page with filters and pagination.

What gets searched

The search matches your query against multiple fields across photos and videos:

  • Photos: title, description, tags, keywords, and AI-generated metadata (description, tags, OCR text, category, scene type, setting, mood).
  • Videos: title, description, tags, keywords, and the plain-text transcript from uploaded subtitle files.
Transcript search requires that a subtitle file (.srt) has been uploaded and paired with the video. The subtitle text is parsed into a searchable transcript automatically.

Search results page

The full results page provides additional controls:

  • Type filter: narrow results to All, Photos, or Videos.
  • Client filter (admin only): restrict results to a specific client.
  • Pagination: results are shown 24 per page.
Client users only see published media assigned to their client. Admin users see all media across all clients in their company.

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