Publish & downloads

Goal: make a video collection visible to its client, and control whether videos and subtitles can be downloaded.

Prerequisites

  • A collection with at least one video — see Upload videos if it's still empty.

Publishing a collection

  1. Open Videos and find the collection in the list or grid view.
  2. Click the button in its row (list view) or open the collection and click Publish at the top of the page (detail view).
  3. The collection's status badge switches from Draft to Published, and the client is notified.

A collection that isn't published yet shows a banner on its detail page: "This collection is not published — clients cannot see it yet." Publishing removes the banner and activates any shortlinks created for the collection.

Unpublishing takes a collection offline — it's no longer visible to the client or through its share link — but the collection and every video in it are kept, so you can publish it again later without re-uploading anything.

Turning downloads on or off

From the collection's Options tab, toggle Disable downloads. When it's on, download controls are hidden on both the client view and any public shortlink page for that collection — this doesn't affect your own admin access, where Download Video and Download Subtitles buttons are always available on a video's page.

Downloads are controlled per collection, not per video — there's no way to allow downloads for some videos in a collection but not others.

Downloading the whole collection

Instead of saving videos one at a time, you (and the client, when downloads are enabled) can grab every video in a collection as a single ZIP.

  1. Open the collection and click Download All near the top of the page.
  2. A full-screen overlay appears with a spinner and a rotating status message, then a progress bar with a live D / N videos count while the server pulls the files together, followed by a "packaging" state while the ZIP is assembled.
  3. The browser starts the file download and the overlay disappears automatically. The ZIP is named after the collection.
The ZIP is built on request, while you wait — keep the tab open until the download starts. Navigating away or closing the tab cancels the build.

Large collections: email delivery instead

If a collection's total download size is over 4 GB, the Download All button shows that size (e.g. "Download All (6.1 GB)") and works differently: the ZIP is built in the background and a link is emailed to you once it's ready — you'll see a message confirming this and can safely close the page. Very large collections are split into multiple parts. The emailed link stays valid for a limited number of days before it expires; request a fresh one from the collection if you miss the window.

For clients, Download All only appears when the collection's Disable downloads toggle is off. Your own admin access to it is unaffected.

Client approval

Once the client is happy with a video, they can approve it, which locks further comments. Uploading a new version or manually re-opening clears approval. See Versioning & approval for the full workflow.

Sharing without a client login

Each collection (and each individual video within it) can also have its own shortlink — a token-based URL you can send directly, optionally password-protected and with its own download and expiry settings, independent of the collection's own downloads toggle. See Public shortlinks for details.

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